Expenses and accounts is for the owner and managers only.
Expenses
New expense: the category (Rent, Electricity and water, Wages…, which you can rename or add to in Categories), the amount paid incl. VAT, and what it is paid with:
- An account (safe, bank): the account balance goes down; the date can be in the past.
- The cash drawer: a cash out from the open session, which the closing count takes into account.
Add the payee, the invoice no. and a photo of the receipt if needed. A mistake cannot be edited: open the expense and cancel it with a reason (the money goes back to the account; for the drawer, only while the session is open). CSV downloads the period.
Accounts
The safe and the bank are created for you; New account adds one, with its opening balance. Deposit and Withdrawal (with a reason), Transfer between accounts (for example from the safe to the bank). In Till session, a bank deposit can be paid into an account, and a cash top-up can be taken from one. An account never goes below zero.
Profit
For the period: sales excl. tax (returns deducted) − cost of goods sold (at current cost, as in Margins and stock) − expenses = profit or loss. Stock purchases are not expenses: they count in the cost of goods at the time of sale. The online dashboard shows the same expenses and a profit at the cost entered in the catalogue.